How to Increase the Productivity of Every Team in Your Business

As a business leader, it falls on you to ensure that all teams within your organization are working effectively. Constant diligence and attentiveness are required to maintain a productive team structure, but unfortunately, the time it takes to keep up this model is time that most entrepreneurs simply don’t have. Rather than sticking your employees under a microscope with constant surveillance, the solution to your efficiency challenges lies with finding the best systems and automation processes to improve workflow.

A recent study by ADP reported that 55 percent of employees like the idea of automating simple tasks at work. But as the leader of your business, how do you execute automation that efficiently accomplishes tasks, while simultaneously satisfying your team?

One of the best ways to get your business on the road to automation is by starting with an online form solution. Online forms are a great first step in the world of business automation because not only are they easy to use, they can also help every team in your company manage digital transactions. Below are just a few of the ways online forms can positively impact all of your employees and send your business in the right direction when it comes to automation.

Human Resources Team

Human resources teams are often strapped with a large amount of administrative tasks and paperwork, especially when it comes to dealing with new employees and retaining the current workforce through employee engagement. Eliminating long email chains by switching to online forms can unclog the inboxes and schedules of HR teams, giving them more time to focus on what truly matters: meeting the true needs of new hires and existing employees.

Cutting down on all those email threads is just one example of how your HR team can thrive with online forms. From building cost-effective online employee training programs to streamlining vacation requests to automating annual company reviews, there are dozens of ways that HR teams can use online forms to their advantage.

Finance Team

The stereotype of a dull finance department drowning in exhausting, cumbersome paperwork can become too much of a reality without online automation. Many of the daily tasks of your finance team, such as tracking new vendor information, approving budgets and fulfilling reimbursement requests, can and should be streamlined. Online forms have the capability to retain critical information in an accessible, standardized manner that finance professionals can easily share with their team members.

Even better, online forms can save crucial time and energy by helping finance teams create systematic approval processes and request forms. For example, one of our clients at Formstack cut down the time it took to approve a new customer by two full days, just by adding automation to the business workflow.

Marketing Team

To have a smooth business operation, your marketing and sales teams need to be working in tandem. Online forms can unify your teams by creating a centralized dashboard where they can track sign ups, inquiries and leads together.

The typical top priority for marketing teams is actually a task that is most effective when automated: generating and organizing leads. If you want to increase sign-ups, conversions and revenue, using online forms to capture leads is the strategy for you. At Formstack, we’ve watched as a client’s conversion rate increased by 114% just because they automated their email sign-up process with online forms.

Sales Team

Automating your sales function has the added benefit of not only boosting your team’s workflow, but also enhancing your customer's experiences when interacting with your brand. Using online order and inquiry forms decreases the time it takes to make a sale, which makes the overall ordering process more pleasant and efficient. Adding an online order form or demo request form to a sales model that previously hasn’t been using online tools at all could very likely create a concrete boost in sales.

Additionally, online forms can aid your sales team in managing customer memberships and relationships. By using online forms, you can easily increase your online touchpoints and facilitate a streamlined online interaction with your brand. These improvements to your online strategy will establish a stronger customer retention and increase leads.

Prioritize Business Automation

Streamlining the workflow of your company’s departments through automation won’t occur in the blink of an eye, but online forms are an immediate step that you can take to put your business on the path to automation success. Help your teams become faster, more effective and more organized. Prioritize business automation within your company and watch as the benefits quickly materialize.

About the author

Chris Byers, CEO of Formstack, a software-as-a-service (SaaS) company that helps businesses collect data through a suite of powerful online form tools, has put together a vendor-neutral infographic outlining ways online forms can benefit many departments within a business to increase productivity and save money.

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