How to Manage Employee Absence in Small Business?

Repeated absence affects the productivity and efficiency of an organization, especially if it is a small business. It is important to know and discuss with an employee to fix the absence problems. Here are some of the important ways on how to manage the employees to avoid their absence in small business.

1. Understand the Cause of Absence

It is important to know that if the employee is absent for 2-3 days or weeks. If the absence is more than 2 weeks then it is the matter of concern and the staff has to pay attention. You can discuss with the employee the reason for his absence or irregularity. If he is medically unfit then depending on his or her performance you can consider his leaves or hire other employees. If he plays a major role in generating revenue for your small business then you can assign his or her work to other employees till he returns. This will help in maintaining the positive business relations and at the same time, you can manage the deadlines.

2.  Meeting with the Employee

Meetings with employees can provide the solution to problems. You can discuss with the employee whether he will return to work or not, a specific date he will return and join the duties. In fact, you can ask him to work from home if possible. This will provide him the flexibility to work and the working of the business will also be not affected by the absenteeism. You can also discuss with him if he will be able to provide alternative roles or referrals. It is not easy to hire someone new and train him but if he can provide some good referral then it will be a helping hand. If after discussing nothing comes out a positive and if it is not possible for an employee to return then you don’t have any choice but his dismissal.

3.  Formal Warnings for Short Term Absence

You can maintain the absence management software which records and tracks the working hours. If you find that an employee is taking more off hours or showing absence after meetings then you can issue formal warnings. It is important to note these early signs of absenteeism as they can create problems. This affects the productivity of the work later on. Thus small business should manage the employees through the software. This software is also helpful in checking the monthly records so that you know that which employees are having a repeated pattern of leaves. It is the duty of HR to inform them to ensure the high productivity at work.

4. Set Leave Policies

Decide a holiday calendar year and mail to all the employees. Allot privilege and casual leaves so that employees can apply for them accordingly. Set up a process for leave approvals to avoid affecting the work. This will help in allotting the work to other employees in the absence of specific employee so that work can be completed on time meeting the deadlines. The leaves can also be managed through software to avoid the disputes over it between the employee and HR. In fact, there should be a facility to apply for the leaves through the software. All these will contribute to the high efficiency and productivity of an organization.

5. Leave Management Software

Maintaining the leaves through software is the best solution for managing the absenteeism in the small business. There is 100% transparency between the employer and employee by having an absent management software. Keep in mind that software should have the proper tracking system. For better results, check the actiPLANS absence management software. It is easy to use and have a mobile app for an easy access anywhere and anytime. It helps in easy approval of the leaves with real time notifications and schedules. There is a proper reporting to have a detailed overview of absence history and current leave balances.  This is one of the effective ways to manage the employee in a small business.

Final Thoughts

It is important to have a proper working environment with the employees who understand their roles and responsibilities to complete the work on time. Thus it is important to manage them so follow the above-mentioned ways to stop the employees’ absence in small business. 

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