Planning to Relocate Your Growing Business? Check Out These Tips

Your small business will grow so long as you plan for long-term success. When the time comes for you to expand, you may have to look for a new location to support new employees and facilities. You can't always stay in your basement or a shared workplace forever, so getting a larger office space is an investment that's definitely worth your time and money.

If you move from a home office to a new workplace or move from one large property to another, it's not easy to find an office space for your business. The change itself, after you have selected your new place, is the only bridge you will have to cross. When the company is up and going, companies make money; thus, because the whole business, or portions of it at different moments, will be non-operational during the move, you want to ensure that the process is as successful as possible.

Being able to find and rent out the best possible location for your growing business is only half the work. So, if you are planning to move to a new location, here are a few tips to help you get started:

1. Consider your needs

The most obvious factor to consider is the size of your business and the amount of equipment to haul. It pays to already have a good estimate of the size of the property based on the number of employees you currently have as well as the tools, furniture, and other assets you are looking to purchase. From this, it will be easier for you to find an office facility that's perfect for your needs. You also get to avoid renting out larger spaces that cost more.

2. Get help with your deals

After setting a budget based on your business's needs, you can start to search for the right commercial office space to rent out. The process could get very technical and competitive, and if you do find an ideal location, the rates may be too much for you to afford. The best you can do is let professionals from firms like Jeff Tabor Group negotiate on your behalf so you can end up with better deals that save money.

Regardless of whether you rent or lease a new space, to fund added expenses above the base rent or property selling price, reserve a substantial portion of your budget. Extras can cover such items as incidental leases (services, maintenance costs), renovations and moving expenses. Learn more on how to create an efficient budget for commercial property that represents both feasible and secret costs.

3. Plan in advance

After sealing the deal on the perfect location for your business and setting the date for the big move, it's a good rule of thumb to prepare immediately. Unless you only have a few items to bring along to the new office, you may want to hire a moving company in advance. This is important especially if you have a lot of heavy and fragile assets to transfer like computers, servers and IT equipment, desks, and filing cabinets. For this, it's best to hire a moving company that has good reviews in terms of its office relocation services. Once you have hired one, schedule the move at least a month ahead. This should give you enough time to pack lighter items and list down the things you need in the new location.

4. Do a bit of sprucing up

As you wait for moving day, you might want to make a few improvements to the facility. Be sure to talk with the property owner and get approval for such things as a new coat of paint for the walls, additional rooms, and other extra features. You may need to hire a contractor who can help spruce up the place before you move in.

Transferring to a new office location takes time and a great deal of money. With these tips, however, you can make the process a lot faster. It will be smooth sailing once you have settled down!

5. Communicate and Update your website

Good contact with personnel, clients and vendors is crucial in the transition. Speak to your clients early about the move, so you can head off any problems before they disrupt your business. Make sure to regularly discuss plans, and be as transparent as possible about what they should expect along the way.

Complete or reschedule all last-minute activities, including shipments to vendors, customer meetings, or interviews.

If you've prepared well, it should be a breeze on the day of the transfer. While moving an office can sound overwhelming, the procedure can be expedited by making a list of what needs to be accomplished.