Big Deal: 5 Ways to Prepare Your Office for an Important Client Visit

When you are expecting a very important client in your office, you might be worried about the meeting. Fortunately, there are some things you can do to prepare in advance, so the meeting goes well. There are five ways to prepare your office for an important client visit.

Prepare the Walls to Speak for You

Take a look at your walls; they should speak for you. Take the time to hang any degrees or certifications you have earned on the walls. If you or your office has won any awards, hang them up as well. This shows the important client that you are educated and good at your job, which may impress the client. Without saying a word, your walls can show how talented you are.

Organization is Key

Once the office is clean and your walls are decorated, take the time to organize the office. Make sure any loose papers are stored in files. Hide random or loose documents out of sight in your drawers or cabinets. Use labels to help you organize your drawers, cabinets, files, and other paperwork. You should even organize your desktop because any client will be looking directly at this area during the meeting. An organized office shows a client that you are responsible.

Brighten the Space

After the office is cleaned and organized, prepare your office for an important client by brightening up the space to make it look pleasant and inviting. You will look more trustworthy sitting in a bright office rather than a dark one. Open the blinds to allow natural sunlight to filter into the office. Use lamps to illuminate dark corners, or replace your light bulbs with brighter ones.

A Professional Cleaning Goes a Long Way

Before an important client arrives in your office, consider having the space professionally cleaned. You want the floors to shine, the windows to sparkle, and the area to be free of dust. A professional cleaning will also make the office smell good as it will eliminate any odors that are trapped in the room. If you're located in the tri-cities area, for example, you might want a good company that does office cleaning in Saginaw to help you prepare. A thoroughly cleaned office shows that you take pride in your area and the work that you do there.

Pay Attention to the Details

Finally, pay attention to the details before the client's arrival. Make sure there are enough chairs for everyone to sit in, that you have enough paper in the printer, that you have snacks and beverages available and ready to offer, and that the bathroom is stocked. An important client will remember that his needs were considered while he was there.

These five tips can help you prepare for an important client's visit to your office. The results will be worth the effort.