Office Relocation: 7 Tech Decisions To Be Made On Day 1 Of The Move

Any business office relocation can be a daunting experience due to the vast amount of technical considerations that need to be planned. Office relocation technical solutions can be identified beforehand to guarantee a smooth transitioning process. Here are seven important tech decisions to be made on Day 1 of the move.

What all is needed to successfully migrate services?

It is important to consider what needs to be done for service migration. Vendors need to be contacted to coordinate service setup for the new location. While it may seem relatively easy to execute, planning a minimum of 60 days well is recommended for a smooth experience.

What are the infrastructural and equipment needs?

Even though a company may be relocating to another office space, there may be additional cabling needs that must be met. It makes sense to plan the cabling and installation at the new location well in advance to identify whether or not existing resources available will fit the staff’s needs. For example, additional cabling may be required for accessibility to shared resources.

Is cloud the next frontier for your business?

In some cases, it may be determined that the business has outgrown a lot of its practices. After careful review, it may be determined that the business may be a better candidate for cloud solutions. Working with an analyst to have a cloud feasibility analysis done can help identify if it makes sense to transition to the cloud. 

What are the implications for business interruption?

There is a great case to be made for identifying which processes or personnel would be impacted most in the area of productivity. This may mean evaluating just how much can be done in the way of keeping those with more value added contributions or high level decision makers connected through an intermittent solution strategy involving telecommuting.

What personnel are needed to safely relocate resources?

For smaller companies, there may not be a resident technical resource capable of managing the entire dismantling process. Professionally breaking down, packing and storing all equipment reduces chance of damage as the resources are relocated. If there isn’t a staff member in place capable of managing this aspect of the move on hand, it may be necessary to consider getting a plan in place to meet those challenges.

What are the business communication needs?

The technology consists of more than just the computers. Phones and other equipment may be required in order to successfully execute the move. It may be wise to contact a telecommunications carrier sales company that can give you a better idea of what services provide the best coverage for your location.  A comprehensive needs analysis accounting for everything from equipment and cabling to upgrades and server room requirements should all be considered as a part of the relocation plan. To take it a step further, forecasting future needs for several years may be a part of this preparation process.

Where do you stand with inventory?

Technology inventory services are another consideration to protect against loss. This can be instrumental should any equipment be damaged. A claim filed with an insurance company can be better supported if substantial documentation like inventory data is supplied.

Prior to a move, these technical needs should be considered any time there is a business relocation being planned. When taken into consideration, issues like business interruption, equipment loss, service delays, and other challenges can be addressed before the move. When companies plan with a technical business relocation expert, a comprehensive analysis should be completed in advance to enable smooth transition.

Informational credit to Carrier Sales, a telecommunications company. To learn more, click here.