- Start a Business
- Business Ideas
- Business Financing
- Marketing & More
- About Idea Cafe
Perfectly Productive: Best Tips to Keep Your Office Running Smoothly & on Task
by Hannah Whittenly Mon, 12/05/2016 - 10:02
Ongoing confusion and disorder in your office will bring your company to a grinding halt and quickly drive your sales into the ground. Luckily, most business owners and managers only need to make a few small changes to the work environment to restore order and improve efficiency.
Become Obsessed With Organization
In the average office, a huge amount of time is wasted looking for items that are not where they are supposed to be. That is why you should make it clear to every single employee that world-class organization is an absolute must. While a little clutter on one's desk is generally not a big deal, all communal items should be kept in key areas throughout the office and rarely ever moved.
Schedule Recurring Orders
One of the reasons why so many offices are hectic is because they regularly run out of supplies. Once you have gotten a better idea of when certain products run out, you should speak with your supplier about setting up recurring orders.
Don't Put Off Hardware Upgrades
Forcing your employees to deal with broken or slow electronics is going to reduce their efficiency and increase their stress levels. Even something as simple as having a new and updated printer will give your staff one less thing to worry about throughout the day. Some of the major devices such as printers, computers, and copy machines must be replaced as often as every two year—depending on how often you use them, of course. When it comes time for you to replace such items, make sure that you turn to a company like Peter Paul Office Equipment that is willing to service your copy machine if it were to ever experience functional issues. Doing so would increase your productivity in the long run.
Segment the Office
A few companies have been able to thrive with an open door policy between managers and employees, but that is not practical in most offices. Every person on your staff must be given a place where they can carry out their work without interruptions and distractions. Creating a small space for conversations and group projects is a great way to give your employees an outlet without ruining the environment in the rest of the office.
Your employees should feel comfortable asking for help when they really need it, but you must do everything in your power to make them as self-sufficient as possible. The single most effective way to do that is to create a comprehensive training program that will allow them to hit the ground running within a few days of being hired. Any question they have to ask later on is going to take time away from their work as well as your own.
The small changes that you make to your office space could have a resounding impact on every other facet of your company ranging from sales numbers to your employee turnover rates.
About the author
Hannah Whittenly is a freelance writer and mother of two from Sacramento, CA. She enjoys kayaking and reading books by the lake.